As you might know the new European General Data Protection Regulation makes it mandatory for me to disclose what data I hold about you and your child(ren) and how I use it. All students and parents signing up for courses give their consent for the following:
Your personal information will not be passed to any third parties without your explicit consent unless there is a legal requirement for it to be disclosed. Your personal data will be held in a password-encrypted file stored on a password-protected account:
- Names of student and parent/guardian if applicable
- Age or school year group of student
- School/college attended and details of target qualification
- Address, phone numbers and email addresses of parent/guardian and (if provided) student
- Anything else mutually considered relevant to private tuition
Email addresses and phone numbers are also stored in email and phone contacts, and basic information relating to the course of study is included in planning documents, which are shared with the student on a regular basis. I will also keep a record of student’s assignments and grades, my notes on student’s progress and any e-mail communication regarding students and their work.
If a student aged under 18 is emailed, then the parent will also be copied in on the email. Phone numbers will only ever be used for matters directly relevant to tuition.
All of this information is collected solely with the purpose of providing your child with the most adequate learning experience. Your personal information will not be passed to any third parties without your explicit consent, unless there is a legal requirement for it to be disclosed.
You have the right to ask for all information held relating to you to be deleted. Please note, however, that tuition cannot continue after information is deleted and that terms and conditions regarding cancellation remain the same. Unless a client has specifically asked for information to be destroyed, client details will be held on file until the end of the following academic year after a student has finished tuition. Financial data will be retained for seven years for tax reasons. When the information is destroyed, all papers will be shredded to protect the client’s identity and any data held in computer files will be either anonymised or permanently deleted.
Subject access requests: you have the right to see information held relating to this tuition agreement. If you wish to exercise this right then you can do so by making an appointment to come at the beginning of a tuition session.